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SSPP School Board Meeting

School Cafeteria

Monday, April 25, 2016

Board Members Present:             Patrick Mallory, Amie Dennis, Patrick Schwarte, Lisa Nielsen, Pat Harmon, Harry Cavanaugh, Casey Hamberg, Tom Daly

Absent: Greg Erler

Other Attendees Present:           TJ and Allison Hernandez, CC Fischbeck, Barb Hinson, Mike Hamburg, Joel and Deborah Schwab, Brenda McElligott, Holly Bunch, Carrie Fitz-Parker, Monsignor Steffen

The meeting was called to order at 6:37 pm with an opening prayer.

March meeting minutes were approved with changes.

Principal’s Report


Open Forum


Old Business

School Repair– Patti Kruegel provided the board with an update:

1)      Three bids were received – Darr, Morrissey, and Jun Construction.  Patti recommended we use Jun as it is a reliable company, well known in the area, and they provided the middle bid of $33,000.  The lowest bid was Darr (a largely unknown company).  Morrissey’s bid was significantly higher than the other two.

2)      Barb Hinson set a fundraising goal of 40,000 which is larger than the initial bid.  These added monies will allow flexibility to repair any unforeseen issues or make further improvements before the beginning of the school year. 

3)      Board voted in favor of Jun Construction.

4)      Monsignor Steffen will be the final voice for recommendation.  If he is in favor he will need to send a letter and proof of insurance to the Diocese

                 Family School Agreement

1)      Amie Dennis read the family school agreement to the board and guests.

2)      Board and guests had a general discussion about the impact signing/not signing would have on students and families

3)      Monsignor announced he would hold information sessions this summer on the requirements.

                Marketing Committee Update

1)      Pat Schwarte announced there will be a marketing blitz and advertisements are already appearing on

2)      The committee would like to request funding from either the finance council or the PSA to further the advertisements. 

New Business



Patrick Harmon made a motion to adjourn at 8:15 p.m. Patrick Mallory seconded.  Motion passed unanimously.

Next meeting is May 23, 6:30, in school cafeteria.

Respectfully submitted,

Patrick Mallory

SSPP School Board Meeting

Sloan Room

Monday, March 17, 2016

 Board Members Present:             Patrick Mallory, Amie Dennis, Lisa Nielsen, Patrick Schwarte, Greg Erler, Harry Cavanaugh, Casey Hamberg, Tom Daly, Monsignor Steffen

Absent: Lisa Nielsen, Pat Harmon


Other Attendees Present:           Allison Hernandez, Carrie Stewart, CC Fischbeck, Angela Borman, Barb Hinson, Jenny Hamburg, Mike Hamburg, Joel Schwab, Brenda McElligott, Anna Leeds, Becky Williams, Mark Cousley, Holly Bunch, Kurt Dennis, Kendra Eberhart

The meeting was called to order at 6:31 pm with an opening prayer to St. Patrick.

Meeting minutes not approved because they were not distributed in time. 

Principal’s Report


Open Forum


Old Business

                Viability Plan

1)      Board discussed the January 2015 viability plan and where we are meeting goals

2)      Schloarships, cost savings (salaries and insurance), tuition alignment, and summer work program have all been implemented.

3)      Enrollment has not increased and difficult to target why.

4)      Board will continue to focus on future fundraising, advertisements.

5)      Board agreed to develop committee chaired by Pat Schwarte and Joel Schwab, that will focus on publicity and marketing of the school.

                School Building Update

1)      Patti sent via email an update on the school building

2)      Three contractors will submit bids for the remaining interior work to the school. 

3)      Mine subsidence has not been determined but ground has been flagged to track any changes

4)      Diocese insurance has not returned any news – they need to wait on the subsidence report.

New Business

                Family School agreement tabled until April meeting.


Patrick Schwarte made a motion to adjourn at 7:51 p.m. Patrick Mallory seconded.  Motion passed unanimously.

Next meeting is April 25, 6:30, in school cafeteria.

Respectfully submitted,

Patrick Mallory

SSPP School Board Meeting

(Mark Twain School)

Monday, January 25, 2016

Board Members Present:             Patrick Mallory, Amie Dennis, Lisa Nielsen, Patrick Schwarte, Greg Erler, Harry Cavanaugh, Casey Hamberg, Tom Daly

Not Present:                                      Monsignor Steffen


Other Attendees Present:           Patti Kruegel , CC Fischbeck, Rick Finger

The meeting was called to order at 6:36 pm with the Lord’s Prayer.

No minutes from last meeting - no quorum. 

Open Forum

  1.  Patti Kruegel informed the board there is no solid update on the condition/repair of the school.  Multiple contractors have been contacted to provide bids on repairs but at this point information has not been forthcoming.  A mine subsidence claim has been submitted but will require months before results are returned.  Due to the board’s interest in the condition, progress, and cost of repairs Greg Erler has volunteered to investigate the results from the contractors.  He will compile evidence and report back to board. 
  2. Due to lack of information on the condition of the school, the Board is unable to weigh in on location of the Spring Fling in May, 2016.

Old Business

                Discipline Review

The discipline policy, a component of the school handbook, was reviewed for possible changes.  Minor suggestions to language on confiscation of electronics and other personal property were adjusted.  Board agreed rest of policy appeared sound.  Principal Cavanaugh will review suggestions and make changes.

New Business

                Tuition for School Year 2016-2017

  1.  Incoming Kindergarten families will receive five hundred dollar discount/incentive as the same for 2015-2016. 
  2. Board voted to raise tuition by 4% as well as increase registration and technology fees by twenty dollars per student.
  3. Board voted to raise PreK tuition by forty dollars per month for full day students and fifteen dollars per month for half day students.  Board voted to raise fees twenty dollars for both full and half day students. 

Registration Dates

Registration will be held at Mark Twain on Saturday, February 27, 9-12 and SSPP/Sloan Room on Sunday, February 28, 11:00-12:30 after 10:00 mass. 


Patrick Schwarte made a motion to adjourn at 8:15 p.m. Amie Dennis seconded.  Motion passed unanimously.

Next meeting is February 22, 2016; 6:30 – Mark Twain School.

Respectfully submitted,

Patrick Mallory

SSPP School Board Meeting

Meeting  Minutes

Tuesday, September 23, 2014


Board Members Present:             Harry Cavanaugh, Richard Finger, Amie Dennis, Patrick Mallory Lisa Nielsen, Tom Daly, Norval Cox, Pat Harmon

Ex Officio Member:                      Monsignor Steffen

Other Attendees present:           None

The meeting was called to order at 6:35 pm with the School Board Prayer. 

The minutes of the last meeting were reviewed.  Pat H. made a motion to accept the minutes with revisions.  Patrick M. seconded. The minutes were accepted unanimously.

Open Forum

Jennifer St. Peters has volunteered to take over the tailgating social of the parish.  More details to follow.

Pat Harmon showed a thank you note signed by all the students from her donation to the school.

Tom Daly wanted to thank Mr. Cavanaugh and all the staff of the school for their Ice Bucket Challenge and their donation to the St. Vincent de Paul Society.

Lisa N. went to the Alton Deanery Meeting.  She was challenged to read the book "Reinvent" about pulling children into Catholic Schools.

Tom D. said that scholarships should be addressed through the Springfield diocese and model how it is done through the St. Louis diocese.

Principal Report              

Gym Floor is still not finished, but the children are playing on it in the meantime.

Barrett heating and cooling has responded to PIE (Partners in Education) and  Shell Credit Union has also.

We have been awarded a $1,200 Grant from Lowes to use as we see fit through Chris Rose.  2 classrooms will be re-carpeted. 

Alumni Award in October.  Monsignor Steffen will get Friend of SSPP in September. 

Next Year's Enrollment Procedures

A. Cover letter that tuition covers only part of running school and fundraising needs to cover 20%

with next page explaining FPP program.

B. Forming a welcoming committee (4-10 parents) and have them call new families to welcome them and ask if they have any questions.

C. Social Event right after school starts for the new people.

Long Range Plan

Mark Hamburg electrical report is last update needed to finish Long Range Plan.

Mr. C will be sending it off when completed.

Pat H. made a motion to adjourn.  Patrick M. seconded.  Motion passed unanimously.

Next meeting is Tuesday, October 28th 2014 at 6:30 pm in the cafeteria.

Respectfully submitted,

Richard Finger, SSPP School Board Secretary



SSPP School Board Meeting

Meeting  Minutes

Tuesday, October 22, 2013


Board Members Present: Harry Cavanaugh, Mary Hentrich, Pat Harmon, Richard Finger, Amie Dennis, Tom Daly, Megan Moore, Lisa Nielsen, CC Fischbeck 

Not Present:    Patrick Mallory 

Other Attendees present:     Monsignor Steffen 

The meeting was called to order at 6:34 pm with the School Board Prayer.   

Minutes from the previous meeting were reviewed.   Mary H. moved to accept the minutes.   Pat H. seconded.  The minutes were accepted unanimously. 

Open Forum 

Megan Moore asked about being credited for hot lunch on the day of the power outage.  Mr. C will check if we credit hot lunch for snow days or power outages. 

Msgr.  Steffen reminded all about school families attending church.  Last weekend was unusual because we were down 100 people.  Mr. Cavanaugh stated that part of this was that 6 families attended Sts. Simon and Jude Catholic Church in Gillespie to surprise him for Mr. C's birthday.   

Principal's Report 

Gym  floor.  We are ready to go with the money and volunteers to redo the gym floor after the Christmas Bazaar.  The concern of the diocese is about insurance on the volunteers.   We have provided a list of volunteers with ages.  

iPad’s are in and have been distributed.  Katie and Brenda are going to a workshop on effective use of iPads in the classroom. 

After School is doing well.  We have a new volunteer, Misty Shaw, and we are no longer buying snacks.  Misty Shaw has a girl in Kindergarten and volunteers on alternating days during the week.  

Electronic recycling starts after Thanksgiving.  He will have a smaller dumpster on campus, but will be able to pick up larger items individually (like refrigerators).

Tuition management is done through Smart Tuition, but it is not a collection agency.  It does notify when someone misses a payment.   A paypal account would be needed to do electronic transfer, and this would be more expensive to manage than any gain it could bring.  Our previous system, FACTS, did not allow one to pay by check; it was taken out of a checking account.  Mr. C still doesn't know why we ever switched from FACTS to our new system of Smart Tuition.  Perhaps Patti K. knows, or would look into going back. 

Fast Direct is used by SSPP for email messages between all School staff and parents.  Mr. C asked everyone to reply to one of his messages and calculated that 20 of 58 families read his weekly message that week.  Amie D. brought up that Marquette High School has recently switched to Renweb.  She likes it better and feels it is more user friendly.

The dress code on leggings has generated many requests.  They are now allowed at any time of the school year.  Black was added to navy blue in the handbook last year.   Megan M. motioned that gray and hunter green (solid colors) be added to that list for the handbook.   Amie D.  seconded.  It was passed unanimously.  

New Business

From Jean Johnson, Superintendant of Schools on Board Responsibilities.  

Long Range Planning.  We will start in the spring with a representative from Springfield.  5 or so volunteers will be taken from the school board. 

Review of board tips.  A handout on what the School Board should and should not be doing. 

Old Business  

Website was visited by Amie D. and she said it looks wonderful.  Mary H. said everything is user friendly and has resource links for students.  The Marketing  Committee will then meet with Tom and Sam Minier for an Eagle Scout project to present a design for a sign for the Church and School (Parish) across the street.  

    1. content changes can be done with Katie and Mr. C  (will be taught by Pat S.)

    2. CC Fischbeck asked how Calendar events can be updated. 

Grants: no updates.

School Board opening.  Still an opening for a parish member.  A list of names was given to Msgr. Steffen.  Mr. C will call a few to see if they are interested.

PSA Update:  Ready for the Christmas Bazaar with 50 vendors,  $40 a table.  

Big Raffle through Oct 15 is $6,610 sold, about 1/3 of our goal of $20,000.  

Taco Night Profit: $450.

Nov. 9th in Cafeteria  is Pancakes and Sausage dinner. 

Lisa N. made a motioned to adjourn at 8:18.  Mary H.   seconded.  Motion passes unanimously.   

Next meeting is Tuesday, November 26th 2013 at 6:30 pm in the cafeteria. 

Respectfully submitted,

Richard Finger, SSPP School Board Secretary